Administrative Assistant

Company: Robert Half
Location: Fairlawn
Posted on: February 18, 2026

Job Description:

Job Description Job Description We are seeking a detail-oriented and proactive Administrative Assistant to join our team on a part-time basis. Key Responsibilities: Provide comprehensive administrative support, including accurate hard copy and electronic filing. Prepare and process documents in Microsoft Word and Excel, including the creation and modification of spreadsheets using formulas and basic to moderate Excel functions. Create and edit PDF documents using Adobe software. Organize, upload, and maintain files in SharePoint to ensure efficient digital records management. Bind (spiral binding) and scan documents as needed. Assist with property billing processes and track Certificates of Insurance (COIs). Handle mailings—including FedEx, certified mail, and other shipping methods. Follow templates for setting up annual files (budgets, year-end reconciliations, etc.). Coordinate and communicate with tenants, vendors, and internal departments regarding work schedules, inspections, maintenance issues, and landlord concerns. Research new vendors, retailers in specific markets, or other items online as requested. Prepare standard business correspondence and lease documents, including exhibits in PDF format and Letters of Intent (LOIs) to prospects. • Proven experience in administrative support roles. • Proficiency in Microsoft Word and Excel. • Strong organizational skills with attention to detail. • Ability to manage multiple tasks and prioritize effectively. • Excellent communication and interpersonal abilities. • Familiarity with document scanning and data entry processes. • Comfortable working both independently and collaboratively. • Commitment to maintaining confidentiality and a focus on accuracy.

Keywords: Robert Half, North Bergen , Administrative Assistant, Administration, Clerical , Fairlawn, New Jersey