Administrative Assistant
Company: NY Common Pantry
Location: New York
Posted on: May 3, 2024
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Job Description:
Administrative AssistantLocation: New York, NYNew York Common
Pantry (NYCP) is one of the city's largest food pantries, providing
food assistance, case management services, senior food provision,
nutrition education, and hygiene services. We are a dynamic,
mission-driven organization, experiencing rapid growth and
expansion at this time.NYCP is a poverty-fighting organization that
reduces hunger and promotes dignity, health, and self-sufficiency
by using a holistic approach to reach over 100,000 distinct
people--nearly over 660,000 visitors each year. Last year, we
served almost nearly 10.2 million meals. Through an array of
programs that we offer, we look to establish long-term stability
for those we serve. NYCP is seeking an Administrative Assistant
position to be tasked with ensuring the East Harlem headquarters
office runs smoothly. The Administrative Assistant may need to
travel to other NYCP locations as needed. The Administrative
Assistant will be responsible for administrative and clerical
duties.The Administrative Assistant will report to the Deputy
Executive Director at the 8 East 109th, New York, NY 10029
location. The schedule for this position is Monday through Friday:
9 am - 5 pm; 1-hour lunch. This is a Full-Time position, 35 hours a
week, non-exempt. Responsibilities:Administrative and clerical
support to support the NYCP senior leadership team (Executive
Director, Deputy Executive Director, Senior Director of Finance,
and Senior Director of Development and Communication).Calendar
management and maintenance and travel arrangements for the
Executive Director and Deputy Executive Director. Communicate with
board members, external vendors, and outside stakeholders via email
and/or phone.Expense reporting and other special projects for the
Executive Director.Support in arranging drinks, food, and utensils
for staff events.Operate office equipment, such as photocopiers,
voicemail systems, and other machinery.Work closely with the
Operations Office Manager to ensure smooth operations in the
office.Maintain inventory of office supplies and order the supplies
as needed through the Office Manager.Answer phones and greet
clients, assist in document filing, perform basic bookkeeping,
organize financial records, route telephone calls, organize office
activities, and mail correspondence.Sort and distribute incoming
mail and prepare outgoing mailOther responsibilities as assigned.
Qualifications: High School Diploma required, college or advanced
degree desirable.Minimum of one year of administrative experience.
Experience within a food pantry or food bank is preferred but not
required.Commitment to helping the communities in need and NYCP's
work and mission.Strong customer service and interpersonal skills
requiredExcellent planning and organizational skills are
required.Attention to detail and ability to multitask.Ability to
stay poised in a fast-paced, high-energy work environment.Knowledge
of computer software including MS Word, Excel, and
PowerPoint.Bilingual in Spanish is preferred.Ability to work
independently and take initiative.This is not an exhaustive list of
all responsibilities, duties, skills, efforts or requirements, or
working conditions associated with the job. While this is intended
to be an accurate reflection of the current job, management
reserves the right to revise the job or to require that other or
different tasks be performed as assigned. This description does not
constitute a contract of employment and NYCP may exercise its
employment-at-will rights at any time.New York Common Pantry is an
Equal Opportunity Employer and is committed to providing equal
employment opportunities to you without regard to race, creed,
color, religion, national origin, sex, sexual orientation,
pregnancy, marital status, age, veteran status, medical condition
or disability, genetic information, gender identity, or any other
protected status under federal, state, or local law. Pay: $23.00
-$28.00 per hourBenefit:Paid time off, including Vacation,
Personal, and SickMedical, Medical Expense Reimbursement Plan,
Dental, and Vision insurancePaid Holidays 403(b) Retirement Account
Employer Paid Life Insurance, Short-Term, and Long-Term
DisabilityPre-tax Transit benefitsVoluntary Pet Insurance
PI086f57cdc92a-25660-34369756
Keywords: NY Common Pantry, North Bergen , Administrative Assistant, Administration, Clerical , New York, New Jersey
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