Manager, Budget/Finance
Company: Columbia University
Location: New York
Posted on: April 25, 2024
Job Description:
- Job Type: Officer of Administration
- Bargaining Unit:
- Regular/Temporary: Regular
- End Date if Temporary:
- Hours Per Week: 35
- Standard Work Schedule:
- Building:
- Salary Range: $105,000-$115,000
The salary of the finalist selected for this role will be set based
on a variety of factors, including but not limited to departmental
budgets, qualifications, experience, education, licenses,
specialty, and training. The above hiring range represents the
University's good faith and reasonable estimate of the range of
possible compensation at the time of posting.
Position Summary
Reporting to the Director of Budget and Finance, the incumbent is
part of the Pediatrics Finance team and provides a wide range of
fiscal operations. As a member of the Finance team, the incumbent
will collaborate with the Director and other members of the
department in strategic planning related to financial operations.
The manager for budget and finance will manage the day-to-day
business operations and financial transactions including but not
limited to journal entries, contract invoicing, and financial
closings/reconciliations, assist with the management and oversight
of the annual and quarterly budget submission process, as well as
the financial reporting. The incumbent will be responsible for the
direct supervision of 2-3 full-time officers of administration.
At CUIMC, we are leaders in teaching, research, and patient care
and are proud of the service and support we provide to our
community. We apply the same rigor in our commitment to fostering
an inclusive, thriving community and caring for our employees and
their loved ones. We offer immediate eligibility and invest in our
employees' families through comprehensive , , , and .
"Subject to business needs, we may support flexible and hybrid work
arrangements. Options will be discussed during the interview
process."
Responsibilities
- Supervise and coordinate monthly, quarterly, and annual
accruals and closing process.
- Assist the director in coordinating the fiscal year closing
process with a coverage strategy approved by the CFO.
- Malpractice and Fellows support management; including annual
certification and monthly chargeback/adjustments. Oversight of
payments and reconciliation of payments related to clinical
assessments and loan programs.
- Oversight of billing related to all internal and external
agreements, including but not limited to medical service
agreements, subcontracts with NYPH, and NYPH special
funds.
- Develop and implement charge-back mechanisms as related to the
Department's centrally incurred expenses/ outflows such as Funds
Flow charges and clinical session operations.
- Provide support with the preparation and analysis of department
business plans and financial forecasts, for both NYP and
CU.
- Assist with the annual budget submission process including
coordinating the creation and update of annual budget templates for
the various divisions, assist with parameters questions, submit the
final budget in the budget tool, and provide necessary supporting
reports to the Director and CFO.
- Assisting in the development of revised department financial
forecasts for the current budget year as well as multi-year
financial estimates
- Serve as a central liaison for the CUIMC Development team in
managing new gift processes, handling revenue not meeting the
criteria for gift, and approving ARC transactions processed by the
team.
- Reviewing the department's quarterly financial performance
against budget, identifying significant variances, and working with
departments to develop recommendations to make necessary
adjustments.
- Supervise account management and maintenance including the
creation of new chart fields for new funds and to streamline
accounting/reporting including set-up chart strings for new
gifts/endowments.
- Oversight of management and tracking of Recruitment
Accounts.
- Support for budget development and performance tracking
including budget vs. actual reports, overdraft reports, and funds
availability.
- Providing support and training to divisions in their
preparation of budgets, FMV documentation, NYP Analysis reports,
and other matters as required.
- Supervision and training of two to three full-time
employees.
- Perform other related duties and responsibilities as
assigned/requested.
Minimum Qualifications
- Bachelor's degree required or equivalent in education and
experience, plus 4 years of related experience.
Other Requirements
- Must have excellent interpersonal, communication, and
organizational skills.
- Rigorous diligence and accuracy are essential.
- Ability to establish priorities, work under pressure, and
exercise independent judgment and discretion is necessary.
- Ability to react quickly and effectively to other inquiries
from a variety of management levels with comprehensive and accurate
information in a wide variety of contexts and changing priorities
is needed.
- Must possess quantitative skills with extensive knowledge and
proficiency in data analysis and reporting using Excel.
Preferred Qualifications
- Experience in higher education or other large, complex
institutions is desirable.
- Familiarity with Columbia financial systems, particularly the
Accounting at Columbia (ARC) system, is also highly desirable,
along with experience with running financial reports for project
reconciliation, and budgeting in the University Budget
Tool.
- Degree preferably in a finance related discipline.
- Master's degree preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local
residents.
Keywords: Columbia University, North Bergen , Manager, Budget/Finance, Accounting, Auditing , New York, New Jersey
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